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Every business is responsible for maintaining an annual registration. To assist in this, the City Clerk’s office mails annual renewal reminders towards the end of the current year. Business registration renewals are due back to the city by the end of January to avoid late charges. Starting with 2021 business registrations, this process can be completed entirely online by visiting http://www.cityofespanola.org/business and clicking the link to access the online licensing portal. Alternately, you can download the renewal form and return it to the city clerk.
Ensure that you include all applicable updated licenses, permits, or registrations from other state departments, boards, or agencies with your renewal paperwork, including CRS Verification.
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An annual business registration is required of anyone operating within the city limits from a fixed/permanent location. This includes home-based businesses.
Businesses that are headquartered/based outside the city limits and provide services within city limits must also register and will be given an extra-territorial business registration.
Businesses who are registered in another jurisdiction that provide good or services within the city limits of Espanola must obtain an extra-territorial business registration. The process and paperwork is the same, except that there will typically not be a fire inspection, unless hazardous materials are involved.
Most Home-based businesses are allowed, as long as you obtain a Business Registration. There are some specific regulations by zone district which can be discussed with the Planning & Land Use Department. Some businesses are not allowed in any residential districts, including: Contractor’s yards; salvage yard or junkyards; automobile repair or paint and body shops.
The International Fire Code, as adopted by the State of NM and the City of Espanola, requires annual inspections of business locations. The purpose of this inspection is to ensure that commercial facilities meet basic life-safety standards. Starting in 2021, the fire inspection will be scheduled directly with you by the Espanola Fire Department. Following the inspection, any corresponding inspection fee will be invoiced for payment.
In addition to completing the application with your business details, the City of Espanola requires documentation that you are following all other state and federal las that relate to your business. Include copies of all applicable permits or licenses with your application. Send current copies with each annual renewal.
All businesses are required to provide CRS Verification. This is from the NM Department of Taxation and Revenue and relates to collection or exemption from Gross Receipts Tax (GRT). Information on obtaining a CRS number and filing GRT can be found on their website http://www.tax.newmexico.gov/Businesses/register-your-business.aspx
Some businesses also require additional licensure/registration or permits from other state agencies.
The NM Regulation & Licensing Department can assist with licensing documentation for a number of professions and facilities, including contractors, medical professionals, salons, financial institutions, and alcohol sales establishments. More information can be found on their website: http://www.rld.state.nm.us/boards/Get_Licensed.aspx
Certain businesses handling food, impacting air or water quality, or creating certain waste materials need permits form the NM Environment Department. Details are on their website: https://www.env.nm.gov/permits-and-licenses/
Other industries may need permits from other state or federal departments.